We collect information in the following ways:
When you give it to us directly
OCF is known as the ‘controller’ of the personal data you provide to us. We will usually collect personal data about you like your name, postal address, telephone number and e-mail address if you are supporting or partnering with us. If you have applied for a grant from OCF, we collect the data given on the grant application. You may give us your information in order to sign up for one of our events, tell us your story, make a donation, purchase our products or communicate with us.
Your activities and involvement with OCF will result in personal data being created. This could include details of how you’ve supported us by volunteering or being involved with our campaigns or events. We may also collect details of your interests and preferences (such as the ways you support us or types of causes you care about).
We do not normally collect or store sensitive data (such as information relating to health, beliefs or political affiliation) about supporters or grant recipients. However, there are some situations where this will occur including, but not exclusively, if:
- An accident or incident occurs on our property, at one of our events or involving one of our staff (including volunteers)
- You are attending one of our events and have disclosed specific access or dietary needs
- Data around an individual’s health is directly relevant to the awarding of a grant.
If this does occur we will be clear with you that we wish to collect such information, our reason for collecting such information, and that we will only do so with your specific consent and permission. We will also take care to ensure your privacy rights are protected.
When you give it to us indirectly
When it is available publicly
We may combine information you provide to us with information available from external sources in order to gain a better understanding of our supporters to improve our services and any fundraising activities. We may conduct research and analysis on the information we hold, which can in turn generate personal data. For example, by analysing your interests and involvement with our work, we may be able to build a profile that helps us decide which of our communications are likely to interest you. This may include information found in places such as Companies House and information that has been published.
From time to time, we engage specialist agencies such as Prospecting for Gold to gather information from publicly available sources to identify individuals who may have an affinity to our cause but with whom we are not already in touch. For example, Companies House, the Electoral Register, company websites, ‘rich lists’, social networks such as Linkedin, political and property registers and news archives.
You will always have the right to opt out of this processing.
This research helps us to understand more about you as an individual so we can focus conversations we have with you about fundraising in the most effective way, and ensure that we provide you with an experience as a donor or potential donor which is appropriate for you.
Depending on your settings or the privacy policies for social media and messaging services like Facebook, WhatsApp or Twitter, you might give us permission to access information from those accounts or services, such as your location or engagement with posts online.
When we collect it as you use our websites
In addition, the type of device you’re using to access our websites or apps and the settings on that device may provide us with information about your device, including what type of device it is, what specific device you have, what operating system you’re using, what your device settings are, and why a crash has happened. Your device manufacturer or operating system provider will have more details about what information your device makes available to us. We use Google Analytics to track visits to our websites (e.g. which pages are visited the most), but this is not linked with personal information collected in grant applications.
Our websites may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information that you provide whilst visiting such sites, and such sites are not governed by this Data Privacy Notice.